Protection if you join
This sets out
PANTís position on the use of membersí data.
The current data
protection regulations (GDPR) came into force in May 2018.
Details relating to
membership (name, address, telephone number, email address, NT membership number
if appropriate) are stored electronically but are deleted/destroyed when no
longer needed. The computer on which the data is held is regularly maintained so
that it has the latest software and security software installed; the database is
password protected and regularly backed up to another location to protect the
data against loss or unauthorised disclosure.
The information is
used solely for purposes associated with running the Association, namely
administration of the membership renewal process each year,
distribution of the Newsletter,
contacting members who have booked for events organised by the Association'
informing members of the activities of the Association. This is done via
email for those members who have provided an email address Ė this is
encouraged as it is the most efficient means of reaching members quickly.
Such communications are sent as Ďblind copiesí so that email addresses
remain unseen by other recipients.
The full database
of membership data is held only by the Publicity Secretary; selected data is
shared with our event organisers and/or members of the PANT committee as and
when necessary. The data is not made available to any outside bodies.
the right to know, and have corrected, the information that is held about them.
They also have the right to request that their email address is not used for the
purposes described above; this will however mean that they will not be informed
of many of the Associationís activities.